Zoom is a web conference tool that can be utilized by instructors to hold synchronous (real-time) meetings and classes with students from any geographic location.
- Ability to record class meetings for later viewing
- Virtual class sizes up to 300 student participants
- Screen Sharing
- Interactive White Board
- Lecture capture
- Ability to divide participants into breakout rooms
- Real-time Polling
- Web-based: All modern browsers supported
- Desktop Application (Windows, Mac)
- Mobile App (Android, iOS)
Choose one of the topics below to expand the information section.
All UL Lafayette faculty and staff have access to a Zoom Pro license. Depending on your role, you will either log into Zoom by:
Connecting through Moodle using the Zoom-Moodle Integration is the preferred method for faculty to schedule and host meetings. There are several advantages to this method, including easy authentication of student participants, tracking meeting attendance, and easy sharing of recorded meetings.
Watch the Zoom Training Videos in the next section or refer to the Zoom Moodle Integration Quick Guide to get started using the Moodle Integration to schedule and host your own Zoom meetings from within Moodle.
Access your Zoom Pro license using your ULID and University password at ULLafayette.Zoom.us to schedule and host your Zoom meetings.
The following Zoom training videos developed by the Office of Distance Learning will walk you through everything you need to know to schedule and host Zoom meetings, including how to use the Moodle integration with Zoom.
Zoom Cloud Meeting Recordings
When recording meetings, there are two options: Local Recording and Cloud Recording. Local recording saves a video file (MP4) directly to your hosting device, while cloud recording saves to a cloud storage and sharing repository, the Zoom Cloud. In most cases you should choose the option to "Record to the Cloud" for ease of access and sharing later. You can always download an MP4 file from the Zoom Cloud at a later time, if you wish.
Cloud recordings will remain in the Zoom Cloud for easy access and sharing for the duration of the current semester. If you need access to your recordings beyond the current semester, you can download your recordings as an MP4 file or consider uploading your files to Panopto, our contracted long-term video storage and sharing platform. For more information, please check out this artcle: Uploading Zoom videos into Panopto to Share with Students.
Resources from Zoom
- Comprehensive Guide to Educating Through Zoom
- Tips and Tricks for Teachers Educating on Zoom
- Polling for Meetings
- Sharing a Whiteboard
- Managing Breakout Rooms
- Meeting Reactions
- Zoom Service Status (check for current issue and outage updates)
- Joining a Zoom Meeting (from a hyperlink)
- Testing computer or device audio
- https://zoom.us/test - to conduct a live test of their equipment
You can also learn more by visiting the Zoom FAQ, which has several short tutorial videos and instructional articles for using Zoom.
Zoom Webinars are used for one-to-many communication. Typically, webinars have one or more panelists and view-only attendees.
Webinar features include:
- Content Sharing, Audio and Video features exclusively for Panelists.
- Capacity for 3,000 view-only attendees by default.
- Attendee interaction features, including optional Q&A boxes and Polls.
How are Zoom Webinars different from Meetings?
Zoom Meetings are designed to be collaborative with participants able to turn on their video and audio, screen share, and see who else is in attendance. In contrast, Zoom Webinars are designed so that only the host and any designated panelists can share their video, audio and screen. To learn more about Meeting vs Webinar differences, please see Zoom Support’s Zoom Meeting and Webinar comparison.
How can I schedule a Zoom Webinar?
Zoom Webinar features are available to all UL Lafayette faculty and staff upon request. The Office of Distance Learning has one webinar license available and will schedule webinars on a first-come, first-serve basis. To schedule a webinar, complete the webinar form. Once submitted, you will be contacted by our office for further instructions.
When scheduling your Zoom meeting:
- (Faculty) Use the Moodle Integration to schedule meetings within your Moodle course.
- *Enable the meeting Waiting Room or Passcode.
- *Turn off participant video upon entry to the meeting.
- *Mute participants upon entry to the meeting.
- If you're hosting a Zoom event, have participants register before providing a Zoom link. Publicly posting your Zoom link greatly increases the chances of Zoom bombing and trolls. Avoid this if possible.
During your meeting:
- Assign a Co-host to help manage participants.
- Vet participants in the Waiting Room prior to allowing them into the meeting.
- Turn off participant videos.
- Mute all participants.
Disable or limit your participants ability to:
- *Share Screen
- Unmute Themselves
- Rename Themselves
- Lock the meeting to block anyone else from joining the meeting.
- Remove any unruly participants from the meeting.
*These settings are default for those using a University Zoom basic or pro license.
Below are other helpful resources that you may wish to review, including directions for performing the steps listed above.
If you have any questions, please contact our office at firstname.lastname@example.org.